Proposal Writer Job Responsibilities:

Prepares proposals by determining concept; gathering and formatting information; writing drafts; obtaining approvals.

 Proposal Writer Job Duties:

• Determines proposal concept by identifying and clarifying opportunities and needs; studying requests for proposal (RFPs); attending strategy meetings.

• Review, analyze, and interpret technical and administrative requirements provided in Sources Sought, RFIs, and RFPs to gain a thorough understanding of the objectives of each solicitation.

• Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring tracking data; coordinating requirements with contributors; contributing proposal status information to review meetings; transmitting proposals.
• Gathers proposal information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals. Disseminate and create Requirements and Compliance matrixes. maintaining document configuration management and control.

• Develops proposal by assembling information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation; writing, revising, and editing drafts including executive summaries, conclusions, and organization credentials.

• Develop and integrate win themes, discriminators, and key success factors for responses.

• Creates style manuals and acronym lists that are customized for each proposal effort Ensure the proper contextual integrity of each completed proposal section by reviewing edits with the respective SME/contributor.

• Prepares presentation by evaluating text, graphics, and binding; coordinating printing. Conceptualize clear, informative technical graphics

• Maintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases.
• Obtains approvals by reviewing proposal with key providers and project managers.
• Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate; implementing changes.
• Improve the readability and clarity of text and minimize clichés.
• Updates job knowledge by participating in educational opportunities; maintaining personal networks.
• Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Ability to manage quick turn-around task order responses for existing IDIQ contracts
• Assist in the creation of marketing materials, handouts, presentations and white papers.

Requirements:

• BA/BS degree in Communications, Public Relations, Marketing, or equivalent experience. Additional background in Engineering or technical subjects a plus.

• Experience managing and writing small- to large-scale strategic proposals to primarily government agencies

• Minimum 3 years of proposal writing experience. Experience in writing complete proposals, including a clear understanding of how to strategically read RFPs/RFQs/RFIs, key roles and responsibilities on a proposal development team, and proven capacity to deliver high quality proposals.

• Experience in procurement preferred.

• Knowledge of Shipley proposal process a plus.

• Meet tight deadlines, while maintaining a high level of quality.

• Proven track record of collaborating in a team environment to get the job done under all circumstances.

• Must be proficient in grammar, spelling, and punctuation and possess the ability to proofread with a critical eye.

• Proficiency with the Microsoft Suite. Proficient in all aspects of desktop publishing in Microsoft Office, including Word and Excel. Ability to format documents, apply styles and templates, and build tables and graphics.